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Send Your Team the App

A staff-facing guide you can forward directly to your team, covering the app, PIN setup, and their first form.

For: Staff — this article is written for your team. Forward it to them once their accounts are set up.

Welcome to Safe Food Pro! This article will get you completing your first form in a few minutes. There are three steps:

1. Watch the video

This short video covers the basics of using the app.

2. Set up your PIN

How you sign in depends on how your workplace is set up. Check with your admin if you're not sure which applies to you.

Using your own device

You'll have your own email address and password. Download Safe Food Pro from the App Store, log in, and you'll be prompted to set a 4-digit PIN. Use this PIN to sign off forms.

Using a shared tablet

Your admin may have already given you a 4-digit PIN. If not, you can set one up on the tablet:

  • Tap the menu icon (three lines, top left)

  • Go to Staff

  • Tap your name in the list — an Admin or Manager will need to enter their PIN to allow access

  • Set your 4-digit PIN and signature

Once set up, your signature will appear on any form you sign with your PIN.

3. Try the app yourself

Now that you've watched the video and have a PIN, have a go at the following:

  • Navigate between the Today, This Week, and This Month tabs — this is where your scheduled forms live.

  • Find your ad-hoc forms by tapping the green + button.

  • Complete a form. Tap Save to finish, select your name, and enter your PIN.

  • Open the menu (three lines, top left), tap Saved Forms, and find the form you just completed — this is where you can edit or review forms later.

That's it — you're set up. From here, the goal is simply to complete your scheduled forms each day.

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