For: Admins
There are two ways your team can use Safe Food Pro: on a shared tablet in the kitchen, or on their own device. Choose the option that fits your business — most kitchens use a shared tablet.
Option 1: A shared tablet
Create a single Tablet User login that stays permanently signed in on the tablet. Staff select their own name and enter a 4-digit PIN when they complete a form — no individual logins needed.
Go to Staff & Users in the Admin Console.
Click Add User.
Enter a generic email address for the tablet (e.g.
[email protected]) and a name like "Kitchen Tablet".Set the Access Level to Tablet.
Click Save, then download the Safe Food Pro app on the tablet and log in with those details.
You'll then need a Staff Record for each team member so they can select their name and sign off forms with a PIN:
Click the green Add icon in Staff & Users.
Select the drop-down arrow next to Add User. In the drop-down select Add a staff member
Enter their first and last name, and set a 4-digit PIN.
Click Save.
For the full walkthrough — including the Tablet Manager option for extra staff-management access — see Setting Up a Shared Tablet.
Option 2: Their own device
This option is best suited if your team need to complete records on their own devices, like a phone. It ensures they can log in with their own details.
Go to Staff & Users in the Admin Console.
Click Add User
Fill in their details and create a password.
Set their Access Level as appropriate for what they need to do.
Click Save.
They'll use this email and password to log in the first time, then set their own 4-digit PIN for completing forms.
Next step
With your team's accounts created, move on to Send Your Team the App — this next article is written for your staff, so you can forward it directly to them.