Food safety regulations require you to demonstrate that your staff have been trained and understand how to produce safe food. Safe Food Pro gives you a set of training forms to record and track this, all of which can be customised to suit your business.
You can also use a Quiz to test your staff's understanding of the training they have received.
Training Forms
Safe Food Pro includes three built-in training forms:
Induction — covers the basics all staff and visitors need to know before handling food
Specific Training of Business Procedure — records training on a specific process, section, or procedure
Staff Qualifications — records additional descriptions or images of qualifications for a staff member
All three forms can be edited to suit your business. You can find them in the Form Library section of the Mobile App.
Induction Form
The Induction form covers the core food safety basics that all staff and visitors need to understand before working in your kitchen. This includes:
Why and how to wash hands correctly
Why wearing clean clothing is important
How to report illness
Handling food that could make people unwell
How and why cleaning and sanitising matters
Keeping foods separate — including allergen management, raw vs cooked food separation, and chemical storage
The collapsible panels within the form can be edited to make them specific to your business.
Specific Training of Business Procedure
Use this form to record training on a specific process, resource, or area of your Food Control Plan. Some examples:
Training staff on a specific FCP section (e.g. Making & Cooking) — select the relevant section from your Resources and describe how the training was delivered
Introducing a new cleaning procedure — attach the procedure as a Resource, then record how staff were trained on it
Menu allergen changes — upload the updated menu as a Resource and document what allergens were covered
Tip: If the training references a document or video, upload it as a Resource before completing the form so you can attach it directly. See Adding a Resource.
How to Complete a Training Form on the Mobile App
Log in to the Mobile App
Tap the green Plus button to access Ad Hoc Forms
Select the relevant training form
Choose the staff member being trained and the applicable FCP section
Enter a specific description in the Brief Description of Training field — this text appears in the training report on the Admin Console
If a Resource was used, select it from the list — tap the view icon to let the staff member read or watch it during the session
Have both the staff member and the person conducting the training sign the form
Tap Save
Viewing Completed Training
There are three ways to view completed training records:
Navigate to Reports and open Completed Forms — filter by form type to find training records
Navigate to Reports and open Summary Reports — the Staff Training Summary Report shows a consolidated view of Induction and Specific Business Procedure completions
Navigate to Staff & Users and click on a staff member to open their profile
Select the Completed Forms tab
Filter by Training to view all training records for that individual
Scheduling a Staff Review
You can set a review date on a staff member's profile to ensure their training stays up to date.
Navigate to Staff & Users
Click on the staff member to open their profile
Click the three-dot menu and select Edit Details
Enter a Review Name (e.g. Food Safety Review)
Set the Review Date
Click Save
Once saved, the review will appear in the Certificates & Permits section of your Dashboard, and you will receive a reminder when it is due.
Completing a Staff Review
When a review is due, complete the Staff Review Ad Hoc Form to record the session and set the next review date.
Log in to the Mobile App
Tap the green Plus button to access Ad Hoc Forms
Select Staff Review
Complete the form and set the next review date
Tap Save