For: Admins and Managers
Put a QR code where the work happens, such as the chiller door or the dishwasher, and your team can scan it to open the right form or resource straight away. It's handy for temperature checks, cleaning schedules and allergen information.
Create a QR code for a form or resource
A form needs Form Library turned on in its settings before its QR code will work. See the next section if it isn't.
Log in to the Admin Console
Go to Forms or Resources
Find the form or resource you want a QR code for
Click the three-dot menu next to it
Select Create QR code
Choose Image or Poster
Select Download for an image, or Create for a poster
Turn on Form Library for a form
This applies to scheduled forms too, such as daily, weekly or monthly forms.
Log in to the Admin Console
Go to Forms
Click the pencil icon next to the form
Scroll down to Form Settings
Turn on Form Library
Click Save
Important: Turning on Form Library also adds the form to the ad hoc form list (the green plus) in the Safe Food Pro app, so your team can start it at any time, not just when it's scheduled.
Choose the right QR code format
Poster: a Safe Food Pro poster with your own heading and instructions, ready to print and put up
Image: a QR code on its own as a PNG file, to add to your own signage
What happens when someone scans the QR code
Scanning the QR code opens the form or resource in the Safe Food Pro app. To work, the device needs the Safe Food Pro app installed and logged in to the account the QR code was created in, such as your shared kitchen tablet.
Note: A form opened from a QR code is completed the same way as any other form, so staff still select their name and enter their PIN.
Use QR codes across a group
A QR code created in one organisation only works for that organisation. If someone from another organisation in your group scans it, they'll see an error.
If your group shares forms or resources across organisations, create the QR code from the Group Admin Console instead, using the same steps. Anyone with access to that form in any of your organisations can then scan it.