Note: This verification process is for our New Zealand Customers Only
So you've got your Verification coming up?
When it comes to Verification you can do one of two options:
Create an External Verifier login for your Verifier to look through your Records remotely
Send your Verifier your Summary Report before the Verification, then walk them through your Form Reports when they arrive on site
Note: You will need to have a Computer or Laptop on-site for your Verification. You can not run your Verification from your Mobile device or Tablet.
Step 1: Complete the Verification Checklist
Make your way through our Verification Checklist:
Log in to the App
Click the Green Plus button
Find the Verification Checklist form
It's best to have your Admin Console open on your computer while you do this check!
Step 2: Learn how to use Form Reports
Form Reports give you a report on every form in your Safe Food Pro account.
Log in to the Admin Console
Go to Reports
Go to Form Reports
This will show a list of all of the Forms available in your account
Change the date range in the top right corner to load the time you want to view
Click the Green page icon next to any report to see each form that has been completed
Step 3: Sending the Summary Report or Creating your Verifier a Login
Sending the Summary Report
Print or email your Verification Report to your Verifier before the big day.
Creating a Login for Your Verifier
The Verification Report only gives you a summary of your completed forms, you could also make a Verifier login for your Verifier so they can look through your account before the Verification. To do this:
Go to Staff & Users on the Admin Console
Create a profile with access
Add the Verifier name, email & password
Select the Access Level as External Verifier
The Verifier will get an email inviting them to Safe Food Pro with a reset password link.
Step 4: Know where your Food Control Plan is located
Your Verifier may ask to see your Template Food Control Plan. This is stored in your Safe Food Pro account on the Resources tab on both the Mobile App & Admin Console.
When your Verifier asks about your Template Food Control Plan you can show them two items:
Template Food Control Plan: Go to Resources and find the document called Template Food Control Plan.
Tailored Food Control Plan: Go to My Business and go to Food Plan Details to show your Verifier how you tailored your Digital Food Control Plan.
Step 5: Prep your Staff & Food Business
Make sure you and your staff know your Food Safety Processes. The more knowledge you and your staff have the easier the Verification will be.
As a minimum, the training provided should meet the requirements in the Training and Competency section in your Food Control Plan.
After Verification
Once your verification is complete you can update your next verification date in the 'My Business' section. When your 'next verification date' is updated then it will appear as a 'Bucket' on your dashboard, counting down till your next verification.
PS: You can also add your next verification date to your account so you can start counting down to the next one! 🎉