In this article:
What are Tasks?
Tasks are your tool for managing all the work related to your kitchen equipment. When an item needs to be cleaned, calibrated, or inspected, Tasks allow you to assign, schedule, and track that work to ensure your Food Safety Plan is being followed correctly.
This system helps you manage everything from one-off repairs to recurring cleaning schedules, giving you clear visibility over what needs to be done, by who, and by when.
Understanding Task Types
To help you organise work effectively, Safe Food Pro uses five distinct task types.
Maintenance: For scheduled servicing, repairs, or upkeep.
Inspection: For routine checks and safety inspections.
Corrective Action: For work needed to fix an issue found during a check.
Compliance: For tasks specifically related to meeting regulatory standards.
Other: A general category for any other type of work.
Locating Tasks in the Admin Console
The Admin Console gives you two main views for managing equipment-related tasks, plus specialised dashboards for high-visibility items.
Task & Maintenance Lists
Under the Equipment tab, you'll find two lists:
Maintenance List: A focused view showing only tasks with the "Maintenance" type.
Task List: The master list providing a comprehensive view of all task types.
Dashboard Widgets
Maintenance Summary Widget: Displays the top 10 equipment maintenance tasks that are not yet complete.
Corrective Action Summary Widget: Any equipment-related task with the "Corrective Action" type will also appear here.
Locating Tasks in the Mobile App
The Mobile App allows you to view a comprehensive task list, as well as Tasks associated with a single equipment item.
Against the Equipment Item: Opening a piece of equipment allows you to create and view tasks associated with that specific item.
In the Equipment Tasks tab: This provides a view of all equipment tasks.
Tasks (Actions) page: This provides a list of all Corrective Action type tasks.
Where to Go Next
To learn how to create and schedule work from the office:
How to Create and Schedule Kitchen TasksTo see how your team will action tasks in the field:
How to Complete Tasks on the Mobile App