Recording Equipment Maintenance

Manage and record your Equipment Maintenance in Safe Food Pro 

To record equipment maintenance, set up the equipment on the Admin Console. Fill out the maintenance form after maintenance is done. The maintenance schedule will be updated automatically. 

In this Article: 

Completing Maintenance

Once your equipment is set up, you can use form completion to keep your Maintenance up to date. You will find an Ad Hoc form in your account called  Regular Equipment Maintenance Register to do this: 

  1. Log in to the Mobile/ Tablet App
  2. Click the Green Plus Button to open Ad Hoc Forms
  3. Use the Ad Hoc form Regular equipment maintenance register under Maintenance
  4. Click What equipment has been serviced/checked/maintained? to select the related equipment
  5. Once the form has been completed a new "due date" will be displayed on the maintenance frequency chosen in the equipment set-up
Note: If you want to complete a maintenance form from a past date you will need to change the date at the top of the app and then fill in the Ad Hoc form from the preferred date. Click here for more info

Viewing Completed Maintenance

On the dashboard, you can see items that need maintenance soon and also view the last maintenance reports.  If an item is shown in red this item is overdue for maintenance. This view shows any equipment that's due for maintenance in the next 3 months.

There are 3 ways to view completed maintenance forms:

  1. Log into the Mobile app
  2. Click the Menu
  3. Go to Maintenance and click the viewing icon next to the form you want to open
  1. Log into the Web Console
  2. Click Equipment
  3. Edit equipment by selecting the pencil icon,
  4. Scroll down and select 'Show Last Maintenance Report'.
  1. Log into the Web Console
  2. Click Reports
  3. Click 'Completed forms' at the top of the page, 
  4. Click the viewing icon next to your maintenance form.  

Equipment Maintenance Reminder Notification

If you aren't one who checks the dashboard or mobile very often, you can set up push notifications or email alerts when your Maintenance is due to be checked. These are your User Notifications

To set these up: 

  1. Go to Staff & Users on the Admin Console
  2. Click the pencil icon next to a user (this feature is only available to users - people with an email address and password) 
  3. Scroll down to User Notifications
  4. Click email or push notifications for Maintenance 

This will send you a notification 15 days before the maintenance is overdue. 

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