Adding Suppliers for Deliveries/Maintenance

Add your Goods and Service Suppliers so you can track the source of your deliveries and have supplier contact details at the palm of your hand

In this Article: 

• Adding & Deleting Suppliers from the Admin Console
• Attaching Resources to Suppliers
• Add Suppliers from the Mobile
• Bulk Upload Suppliers
• Exporting Supplier List

Adding & Deleting Suppliers from the Admin Console

1. Log in to the Admin Console 
2. Go to Suppliers 
3. Click the Green Add button
4. Select a Add supplier (click here for more information on Bulk Upload) 
5. Select a Supplier type: Goods - suppliers who provide goods to your business or Services - people/companies that provide maintenance work etc. 
6. Capture as many details as possible. Only fields with an * are required 
7. You need to list the type of items that the company provides e.g. fresh fruit and vegetables 
8. If they are a Goods supplier you can enter the supplier's certificate, showing if they are a certified supplier. You can monitor the supplier's certificates from your Dashboard on the Admin Console showing when their certificate expires so you can keep the records up to date. 

To delete a Supplier: 

1. Go to the Supplier page 
2. Click the Bin icon next to the supplier to delete (click here for more information on Bulk Delete) 

Attaching Resources to Suppliers

If you have any documents that are relevant to your suppliers such as invoices or certificates, you can upload these as a resource. This keeps your Supplier related documents centralised.

To do this: 

1. Click the Pencil icon next to the supplier 
2. Scroll down to the bottom to Resources 
3. Click the Green plus button 
4. Click the file or the link icon depending on the resource 
5. Add the resource by attaching the file from your computer from there 

For more information on adding resources check out this article here!

Add Suppliers from the Mobile App

1. Log in to the Mobile App
2. Click the Menu icon (top left-hand corner)
3. Click Suppliers 
4. Click the Green plus button to add a new supplier 
5. Add the details as required 

Using Bulk Upload

1. Download our Supplier CSV template file
2. Input your supplier details into the template from your spreadsheet software of choice (Google Sheets, Excel etc.)
3. Save the CSV file
4. In Safe Food Pro, go to Supplier and click + Add
5. Select Bulk Upload
6. Click Upload, and select the file from your computer

Exporting Supplier List

You can export your Supplier list to send to your Verifier or whoever may need it. When exporting it downloads it to a CSV file.